Placentia City Council
Placentia City Council as Successor to the
Placentia Redevelopment Agency
Placentia Industrial Commercial
Development Authority
Placentia Public Financing Authority

AGENDA
April 1, 2025

Council Chambers
401 E Chapman Ave.
Placentia, CA 92870

Phone: (714) 993-8117
Email: administration@placentia.org
www.placentia.org

Pursuant to Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATOR

Agency Designated Representatives: Thomas Hatch, Interim City Administrator

                                                             Alice Burnett, Director of Human Resources

Employee Organizations:                     Placentia City Employees Association (PCEA)

                                                             Placentia Firefighters Association (PFA)

                                                             Placentia Fire Management Association (PFMA)

                                                             Placentia Police Management Association (PPMA)

                                                             Placentia Police Officers Association (PPOA)

                                                             Unrepresented Employees

 

Pursuant to Government Code Section 54956.9(d)(2)

CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation

(3 cases)

 

Pursuant to Government Code Section 54956.9(d)(1)

CONFERENCE WITH LEGAL COUNSEL – Existing Litigation/Claim

Claim: Kana Pipeline Inc. v. City of Placentia.;

City Project No: 3811; TOD Crowther Sewer Line Project

 

Pursuant to Government Code Section 54957(b)(1)

PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT

Title: City Administrator 

 

Pursuant to Government Code Section 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION

Title: Interim City Administrator

Fiscal Impact:

None

Recommended Action: It is recommended that the City Council

Approve.

Recommended Action: It is recommended that the City Council:

Receive and file. 

Fiscal Impact:

At this time there is no fiscal impact associated with the creation of the Committee.

Recommended Action: It is recommended that the City Council take the following action:

1. Approve the appointment of Paul Henderson to serve on the Centennial Steering Committee in representation of the Veterans Advisory Committee; 
2. Approve the appointment of Carol Downey to serve on the Centennial Steering Committee in representation of the Placentia Round Table Women's Club; 
3. Approve the appointment of Jodi Stout to serve on the Centennial Steering Committee in representation of Council District Three (3) per the recommendation of Council Member Yamaguchi; and
4. Approve the appointment of Peggie Yamaguchi to serve on the Centennial Steering Committee in representation of Council District Four (4) per the recommendation of Mayor Pro Tem Wanke; and
5. Approve the appointment of Aaron Mills to serve on the Centennial Steering Committee in representation of Council District Five (5) per the recommendation of Council Member Smith; and
6. Approve the appointment of Paulette Chaffee to serve on the Centennial Steering Committee per the recommendation of Mayor Kirwin as a City Council Representative. 

Fiscal Impact:

None.

Recommended Action: It is recommended that the City Council take the following action:

1. Receive the Staff Report, ask any questions of Staff; and
2. Adopt Resolution R-2025-08, a Resolution of the City Council of the City of Placentia, to make findings that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR § 15315 (Class 15 – Minor Land Divisions) and the City of Placentia Environmental Guidelines, and approve TPM 2024-143 to permit the subdivision of an existing 2.66-acre parcel into two (2) parcels measuring 1.38-acres (Parcel 1) and 1.27-acres (Parcel 2) for property located within the C-M (Commercial Manufacturing) Zoning District located on property at 975 S. Lakeview Avenue (Assessor’s Parcel Number 346-341-29 & 346-341-30).

Fiscal Impact:

Expense:                     $137,415.11     Construction Cost

                                    $  11,848.45     Construction Contingency Amount

                                    $149,263.56     Total Cost

Available Budget:        $ 39,263.56      Fiscal Year 2024-2025 CIP Budget (555501-6850)

                                    $110,000.00     Fiscal Year 2024-2025 CIP Budget (675501-6850)

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve the purchase of two replacement generators for Fire Station 1 and 2 from Seco Electrical and Lighting, Inc., for $149,263.56;
2. Authorize the Interim City Administrator to approve invoice change orders up to $11,848.56 to cover unforeseen conditions; and
3. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Recommended Action: It is recommended that the City Council take the following action:

1. Adopt Resolution No. R-2025-07, authorizing the City Administrator or their designee to record notices of completion.

Fiscal Impact:

Expense: $150,000 Park Impact Fees

Contingency 10%: 15,000 Park Impact Fees

Total Project Budget: $165,000 Park Impact Fees

Recommendation:

It is recommended that City Council take the following actions:

1. Approve the Public Works Agreement with Chapman Coast Roof Co., Inc. for the Award of the RFP for Roof Replacement for Tynes Gym for a not-to-exceed amount of $165,000; and
2. Authorize the Interim City Administrator to approve a 10% contingency for contract change orders not-to-exceed the amount of $15,000; and
3. Approve Resolution No. R-2025-11, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with the City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
4. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

Expense: $128,888 Park Impact Fees

Contingency 10%: 12,888 Park Impact Fees

Total Project Budget: $141,777 Park Impact Fees

Recommended Action: It is recommended that City Council take the following actions:

1. Approve the Public Works Agreement with KASA Construction for the Award of the RFP for the Landscape Improvement project at Parque De Los Vaqueros for a not-to-exceed amount of $141,777; and
2. Authorize the Interim City Administrator to approve a 10% contingency for contract change orders not-to-exceed the amount of $12,888; and 
3. Approve Resolution No. R-2025-10, A Resolution of the City Charter of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
4. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

No immediate impact.

Recommended Action: It is recommended that the City Council take the following action:

1. Waive full reading, by title only, and adopt Ordinance O-2025-02, An Ordinance of the City Council of the City of Placentia, California, finding that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR Section 15061(b)(3) and the City of Placentia Environmental Guidelines, and waive full reading, by title only, and introduce for first reading Ordinance No. O-2025-02, an Ordinance of the City Council of the City of Placentia, approving Zoning Code Amendment No. 2024-01, making findings of approval for amending Placentia Municipal Code Chapter 23.105, Specific Plan 5, revising Section 23.105.050, "Permitted Uses for Parcels 9 and 11", by reducing the minimum residential density requirement from 65 dwelling units per acre to 15 dwelling units per acre.

Fiscal Impact:

Expense:  FY 2024-25    $  69,600     Annual Costs    
                                        $169,154     One-time Implementation Cost
                                         $238,754    Total Project Cost

Budgeted: FY 2024-25    $300,000

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve the updated ordering document for the time remaining on the original five (5) year Professional Services Master Agreement with Oracle America, Inc. for NetSuite for Government for additional general user licenses. This action will add an additional $10,290 over the five (5) year agreement, or $2,058 per year; and 
2. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

Expense:        $2,500 - Total Project Amount

Budget:         $30,000 - FY 2024-25 Budget (101534-6053)

It is recommended that the City Council:

1. Review the proposed centennial logo, seal, and tagline; and
2. Provide any recommendations or feedback to Staff regarding the designs; and
3. Approve the use of the centennial logo, seal, and tagline so that the Centennial Steering Committee can proceed with creating marketing materials and seeking sponsorships.

Fiscal Impact: 

The fiscal impact will be determined with final adoption of the Fiscal Year 2025-26 CIP Budget. 

Recommended Action:

It is recommended that the City Council take the following actions:

1. Receive and file the staff report and presentation; and
2. Provide direction to staff regarding the proposed fuel storage tank options; and
3. Provide direction to staff regarding allocation of Measure U funding.

Fiscal Impact:

Facility Use Fees:  $5,042

Staffing:                  $5,500

Damage Deposit:   $614

Total Fiscal Impact: $11,156

Recommendation:

It is recommended that City Council take the following actions:

1. Approve a facility rental/use agreement with the California Celtic Festival to host the annual “Lovers of Celtic Culture” fundraiser event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and
2. Adopt Resolution No. R-2025-09, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and 23.76.050 of the Placentia Municipal Code for the operation of the “Lovers of Celtic Culture” fundraiser event on June 14, 2025, and on June 15, 2025 at Kraemer Memorial Park located at 201 N. Bradford Avenue; and
3. Approve staff recommendation to waive facility use/rental and fees for the use of Kraemer Memorial Park and not staff costs or the damage deposit associated with the operation of the event.

Alternate Recommendation:

Recommendation Actions: 1 and 2 above; and

Approve the request from California Celtic Festival to waive all facility use costs of $5,042, staffing costs of $5,500, and damage deposit costs of $614, totaling $11,156.

Fiscal Impact:

None.

Recommended Action: It is recommended that the City Council:

1. Make the necessary appointments to fill the vacancies listed below:
2. 1. One (1) vacancy on the Citizens’ Oversight Committee for a four-year term; and
   2. One (1) vacancy on the Financial Audit Oversight Committee for a three-year term; and
   3. One (1) vacancy on the Heritage Committee for a non-expiring term; and
   4. One (1) vacancy on the Historical Committee for a non-expiring term; and
   5. One (1) vacancy Senior Advisory Committee for a non-expiring term; and
   6. One (1) vacancy on the Planning Commission for a four-year term; and
   7. One (1) vacancy and alternate vacancy (1) on the Streetscape and Transportation Advisory Commission for a four-year term; and
   8. One (1) vacancy on the Orange County Mosquito Vector District Board.
3. Direct Staff update the City’s master Commission and Committee vacancy list; and
4. Continue the Commission and Committee Application/Recruitment process for any remaining vacancies for future consideration of appointments.